Baker Tilly
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COVID-19 Safety Plan

At Baker Tilly WM, the health and safety of our staff, our clients and our community is of the utmost importance. As businesses start to re-open in the time of COVID-19, we want to ensure that people feel safe being in the office and have implemented the recommended training and protocols to reduce the risk of transmission within our workplace.

In accordance with WorkSafe BC and the provincial authority, we have devised this COVID-19 Safety Plan focused on staff and their interactions with one another and clients. The purpose of this plan is to outline the policies, guidelines and procedures that have been implemented to reduce the risk of COVID-19 transmission.

Screening prior to entering the Office

  • All staff and guests are asked to screen for symptoms prior to coming to the office by confirming:
    • They have not travelled outside of BC in the last 14 days.
    • They are not experiencing any cold, flu or COVID-19-like symptoms
      (Symptoms may include, but are not limited to: fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue or loss of appetite.)
    • They have no reason to believe they have been exposed to COVID-19 and have not been in contact with anyone who meets the above criteria.
  • If the above screening criteria cannot be confirmed or if staff or guests show any signs or symptoms of COVID-19 or are otherwise sick with any ailment, we will be unable to welcome these individuals to our offices at this time.  We have remote working and meeting technology available for all staff and guests in this instance.

  • Staff scheduled for in-office are required to complete a pre-screening survey prior to going into the office and have been informed that if they
    • Travelled outside of the country, they must self-isolate at home for 14 days upon their return to Canada.
    • Crossed the border to the U.S. or had someone from out of the Lower Mainland visit them, they must notify HR immediately, and if directed, self-quarantine for 14 days.

Access to the Office

  • Max. office occupancy is currently 35 people (30% normal capacity)
  • Respecting the occupancy rate, all staff have been divided into 4 groups and each group have been assigned two days in-office on a rotational basis
  • All staff are equipped to work remotely from home and will continue to work remotely when not scheduled in-office
  • There will be a limited number of clients allowed in the office and they will be restricted to the Whistler boardroom which will be sanitized and cleaned after each use

Maintaining physical distance

  • During phase 2, the majority of our staff will continue to work remotely and only 30% of our workforce will be in the office at any given time in order to ensure physical distancing is maintained.
  • All staff and guests are asked to maintain physical distancing measures (at least 2 metres) at all times. Signage and floor markers are in place throughout the premises to support these physical distancing measures.
  • Areas where people gather, such as boardrooms, kitchens and supply rooms have been identified and marked with social queue signage or have been closed if physical distancing cannot be properly maintained.
  • Only the main boardroom (Whistler boardroom) will be operational and have posted maximum capacity signage of 4. All other boardrooms remain closed.
  • The washrooms are limited to use by 1 person at a time.

Cleaning procedures

Enhanced cleaning and hygiene signage is posted at the workplace. Additional measures include:

  • High-touch surface areas, such as door knobs, button panels, touch screens, etc. will be cleaned regularly by dedicated staff throughout the day
  • Hand sanitizers and disinfectant wipes are placed strategically throughout the firm, particularly in high-touch areas
  • The following will be made available to staff to use appropriately: gloves, masks, hand sanitizer, disinfecting wipes and Kleenex
  • Education and training have been provided to staff on the proper use of PPE and cleaning practices and have been advised to clean their work stations daily
  • The use of shared utensils and supplies in our kitchen will not be permitted in order to decrease the spread of germs
  • The building has organized a new “Clear Desk Policy” Cleaning Cards procedure and the facilities will be disinfected nightly once staff vacate

Additional measures

  • If a staff member becomes sick while in office, they must follow the procedures outlined in “What to do if you begin to feel sick at work” document that has been shared with all staff and posted on the firm’s COVID-19 Resource Centre on the Intranet (along with all other policies and documents related to COVID-19).
  • All staff members will be required to sign the COVID-19 Health and Safety Policy agreeing to comply with all new safety measures implemented in the office. Any staff member who does not follow the above guidelines will be followed up with by HR.
  • Peer-Monitoring - If a staff member notices a colleague not following protocol, they are advised to inform HR immediately. Failure to comply with these guidelines may result in disciplinary actions.

As we move towards a new normal, Baker Tilly WM has always maintained its commitment to deliver the highest level of service for our clients. We have remained fully operational both remotely and now in-office for essential work and necessary in-person meetings (by appointment only).

The well-being of our staff and clients remain our top priority. The Management Committee and HR will continue to monitor the status of COVID-19 in our community on an on-going basis, and we will modify our operations as required to maintain the health and safety of those within our office environment.